One system that collects fees, runs payroll & PAYE, sells uniforms,
controls every kobo spent, keeps children safe at the gate, and closes the
eight fraud paths Nigerian schools quietly lose money to. Two purpose-built
mobile apps. Sterling Bank rails. Audited cover to cover — every
feature on these pages is shipped and running in production.
8 paths
Common Nigerian-school fraud patterns — Fundtrak shuts each one
AI
Matches a parent's transfer to a student in seconds
NTA-2025
PAYE engine with all six bands & statutory toggles
Sterling
Wallets on Sterling Bank rails — not a startup ledger
Inside this brochure
02 Where the money quietly leaks
03 Before / After — day one with Fundtrak
04 Collect fees without chasing
05 Run payroll & file PAYE
06 Sell uniforms & canteen
07 Approve every kobo spent
08 Two mobile apps — Gate & Owner
09 Visibility, reports, audit
10 Inside Fundtrak — full feature index
11 Talk to one person to start
Banking partner
Sterling Bank
Page 2 of 12 — Where the money leaks
00 Why now · Where the money leaksFraud-shutdown by design
For owners — read first
What every Nigerian proprietor secretly suspects
Most schools have lost money to fraud. They just haven't found it yet.
These are the eight patterns Nigerian schools lose money to — not because
the bursar is dishonest, but because nobody designed the system to be checked.
Fundtrak shuts each path by how the database is wired, not by trust. Below is the short
version. The longer version is the rest of this brochure.
01
The phantom account
Parent asks "which account?" — staff gives their personal number. Money never reaches the school. By Friday the parent insists they paid; admin can't find it.
Shutdown
Every receipt carries the bank's real NIBSS session ID. Parent verifies in their own bank app. AI matches the credit to the right child — and to your wallet, not anyone's pocket.
02
The self-approved refund
Bursar processes a ₦200,000 refund to a vendor (who is the bursar, on a different number). Books look balanced. The trail goes cold three months later.
Shutdown
Separation of duties enforced in the database. Creator can never approve their own request. Above the per-company threshold, a fresh PIN challenge fires — even for repeat approvers.
03
The ghost teacher
A teacher who left in March still draws salary in October. Direct deposit goes to "the old account on file" — which the bursar updated last week.
Shutdown
Salary structure history with effective-date ranges. Every edit is captured in the audit log — who, when, from what IP. Financial Health card flags anomalies before payroll runs.
04
The canteen skim
Children pay cash for snacks. Half makes it to the till, half goes home with whoever was on canteen duty. The owner sees a number; the owner has no way to check it.
Shutdown
Student wallets with PIN. No cash at the canteen. Per-child daily volume reported. The math is now verifiable instead of "trust me".
05
The petty-cash hole
"₦20,000 for fuel" with no receipt, no approval, no questions. Multiply by every week for a year. Most schools never add the total.
Shutdown
Every expenditure requires PIN authorisation + designated approver + beneficiary on file. No approval, no movement. Receipts attach to the transaction; auditor opens one filter.
06
The owner's blind spot
Bursar shows the owner clean books each month. Year-end audit reveals chaos. Trust was misplaced — but the system never caught it because the system was the bursar.
Shutdown
Owner mobile app: Financial Health live, daily WhatsApp digest, push when an approval is needed. Six recon jobs run nightly. The owner sees what the bursar sees — instantly.
Most schools we onboard already know they've lost money — they just can't
prove how much. "What if a staff member pockets cash without entering it?"
The student stays on the debtors list. The Gate app shows Unpaid
on next entry. Parent confronts the school: no record exists. Fraud surfaces
within days. The system is built on real transactions — the absence
of one is itself the evidence. Even collusion can't hide what didn't enter
the books. The only fraud we can't recover is what happened before we were installed.
We don't name customer schools out of respect for their privacy. We won't name yours.
Page 3 of 12 — Before / After
00 Before / After · Day one with FundtrakContrast effect
For owners + bursars
What changes the day Fundtrak goes live
Six moments your school stops dreading.
Page 2 listed where the money leaks. This page is the relief. Six concrete moments
in a school year that go from painful to invisible — same school, same staff, same
week. The "powered by" line names the feature responsible. Every one of these is
live, not promised.
Old debt that nobody remembers
Before
Adesina pays ₦150k for this term. Nobody remembers she still owes ₦40k from 2 terms ago. The old debt quietly slips off the books — until audit.
After
System blocks the bursar from allocating to current term until the ₦40k is cleared first. Error reads "Pay earlier-term subscriptions first." Old debt cannot be skipped.
Powered by · Sequential-term fence (rule S6) — enforced at allocation
Audit week
Before
Five days reconstructing March. Bursar pulls all-nighters. Receipts piled in shoeboxes. Auditor asks one question and the room goes quiet.
After
One PDF download. Append-only audit log shows every approval, every transfer, every IP. Auditor leaves smiling. The bursar slept on Tuesday.
Powered by · Append-only audit log + 16 PDF reports
"Did you get my money?"
Before
Parents call all day. Bursar searches by amount, asks for screenshots, runs to the bank-app on his phone. Half the time he still can't find it.
After
Parent gets a receipt with the bank's real session ID — verifies it in their own bank app. AI matched the credit to their child in 4 seconds. No call.
Powered by · AI customer matching + bank-grade receipts
When the bursar leaves
Before
Three weeks of chaos. Old bursar's WhatsApp groups, his account numbers, his spreadsheets, his memory of "Mrs Okoro pays ₦40k less." Lost.
After
The new bursar logs in on day one. Every fee structure, every approval flow, every debtor, every payment history is in the system. Nothing left with him.
Powered by · Permission delta model + audit log + WhatsApp digests
Salary day
Before
Bursar at the bank from 9 to 4. Long queue, ATM errors, transfer limits. PAYE filed by hand on the weekend (or not at all).
After
One click. 47 teachers paid simultaneously into their own banks. PAYE auto-computed per NTA-2025, payslip PDFs delivered via WhatsApp by 10 AM.
Powered by · NTA-2025 PAYE engine + one-click disbursement
The owner's morning
Before
Owner calls the bursar at 8 AM. "Madam, how much came in yesterday?" Madam scrambles. Number arrives by lunchtime. The owner doesn't fully trust it.
After
7 AM WhatsApp digest: "Yesterday: ₦4.2M collected, 67 students paid, 3 approvals waiting. Health score: Funded." The owner reads it on the drive.
Powered by · Daily owner digest + Financial Health Card
The day-one shift
Three things stop the week you go live. The phone stops ringing
about old payments. The owner stops asking "where are we?" at 8 AM. And the bursar
stops feeling accused — because the system now proves what they're doing every day.
Same staff, same school. Different week.
Page 4 of 12 — Job 1: Collections
01 The job · CollectionsFees + AI matching
For owners + bursars
Job to be done
Stop chasing fees. Get paid before the term starts.
Parents transfer from FCMB, Zenith, GTB, Opay, Moniepoint, Kuda, FairMoney. By
Friday the bursar has sixty unmatched credits and a debtor list nobody trusts.
Fundtrak's AI reads each credit's narration, scores candidates against sender
history, and lets the bursar confirm a match in one tap.
AI customer matching
GPT-4o-mini reads the narration, vector-searches student candidates, scores by sender account history. Confidence-capped to prevent hallucinations.
Search by session ID new
Paste any FCMB/GTB/Zenith session ID — the matching credit surfaces in <1 sec. Search spans sender name, narration, reference.
Bank-grade receipts
Every paid student gets a branded PDF carrying the bank's real session ID. Parents verify with their own bank — no disputes, no phantom accounts.
Live debtor list
Outstanding balances refresh as money lands. Per-term breakdown (T1/T2/T3), filter by class, export to PDF for the owner's meeting.
WhatsApp Payment Guide
WhatsApp Interactive Flow sent to every debtor parent — shows their child's name, balance, account number, due date. One tap pays.
QR-code payment evidence
Bursar generates a QR; parent scans on their phone and uploads bank-screenshot proof — no parent app needed. Closes the dispute loop.
Bracket-aware fees
Tuition, exam, kids monitor, uniform, transport — price per category per class. Bursar never types ₦7,500 by hand again.
Vouchers + wallet credit
Issue refunds or scholarships as wallet credit — parent's next payment auto-deducts. Per-student voucher tracking, no double-redemption.
Old-debt-first enforcement
System refuses to allocate a parent's payment to current term while past-term debts sit unpaid. The "sequential-term fence" — old debt cannot be skipped, ever.
The active push
We push parents to pay on time. WhatsApp Payment Guide goes out
automatically with their child's name + balance + your account. Debt surfaces the
moment their child reaches the gate (Unpaid status, send-home option). And the AI
finds every credit that lands within seconds — by week two it's matching faster
than your bursar could open the bank app. Every kobo lands in your wallet — not
someone's personal account.
Page 5 of 12 — Job 2: Payroll & PAYE
02 The job · Payroll & PAYENTA-2025 compliant
For owners, bursars + accountants
Job to be done
Pay teachers, file PAYE, sleep at night.
Nigeria Tax Act 2025 went live January. Schools paying teachers gross are now
out of compliance. Computing six bands by hand is a payroll-incident waiting to
happen. Fundtrak does the math, files the breakdown, and disburses to teachers
in one run — with a paper trail no ghost teacher can hide behind.
NTA-2025 PAYE engine
All six bands (0/15/18/21/23/25%) on annualised income. Snapshotted onto every PayrollItem so historical runs never recompute.
Statutory toggles per teacher
Pension (8%), NHF (2.5%), NHIS (5%), rent relief (capped ₦500k/yr) — per employee, prorated across split-period boundaries.
Mid-month hires & raises
Joined on the 14th? Raise on the 22nd? Split-period engine prorates each segment to the day — gross, PAYE, statutory.
Live take-home preview
Add/Edit Employee shows exact net pay as you type — basic, allowances, deductions, PAYE, NHF, NHIS. Parity-tested kobo-for-kobo.
One-click disbursement
One run pays every teacher. If a single bank fails, resume from the partial — others already paid, no re-debit. Stale-lock job heals hourly.
LIRS-compliant payslips
PDF carries company TIN + RC number, employee TIN, statutory deductions section, tax-computation breakdown. Meets the LIRS standard.
Payslip short-link
Cryptographically secure no-login link, expiring. Teacher opens on any phone — no app, no password. Send via WhatsApp/SMS/Email.
Salary advances
Advance a teacher against next salary; system schedules instalments and auto-deducts. Carry-forward when gross can't cover.
Duplicate last month's run
One click clones last month's payroll with refreshed salary data. Huge time-saver for bursars running identical monthly cycles.
Authority + ghost-teacher shutdown
Built to Nigeria Tax Act 2025 spec. Engine cross-checked
kobo-for-kobo against a school's manual computations across 94 teachers.
Every salary edit captured in the audit log — who, when, from
what IP. Ghost teachers and silent raises have nowhere to hide.
Uniforms, books, canteen lunch, service add-ons. Without proper POS + stock you
over-buy and run out at the worst moment. Without a student wallet you take cash
— which leaks. Fundtrak's POS + tuck shop + student-wallet trio closes both gaps.
Variant-aware POS
Multi-tab order board (one tab per open order), product grid with size/colour pills, real-time multi-cashier presence via live socket feed.
Bundles, fully disclosed new
Receipt for "Primary Set" lists every component — shirt, trouser, tie, blazer. Made-to-order or ready-made, parents see what they paid for.
Student wallet
Each student has a prepaid wallet — balance, daily spend limit, 4-digit PIN, freeze/unfreeze. Parent tops up; canteen POS deducts. No cash at school.
Live stock ledger
Every sale, restock, adjustment — timestamped, attributed, reversible. Stock-aware POS refuses out-of-stock sales cleanly.
Tuck-shop module
Dedicated canteen flow with PIN-protected spending. Children buy snacks against their wallet; bursar sees daily volume + per-child spend.
Service add-ons
Sell recurring services — extracurricular coaching, clubs, transport — with their own pricing, accrual job, and approval flow.
Walk-in vs linked sales
Walk-in customer? Sell as "Walk-in". Parent of a student? Link the order so the cost lands on their statement next term.
Order receipt PDFs
Branded A4 receipt for every order with bundle components, payment method, sold-by, verified-order seal. Email or print.
Bulk import & categories
CSV import with preview step for products. Custom category attributes (size, colour, age). Stock-adjustment modal with reason capture.
Canteen-skim shutdown
Receipts now list every component inside a Ready-Made bundle, so
parents know exactly what ₦7,500 bought. And with the student wallet,
there's no cash at the canteen for anyone to skim — every snack is a
logged debit against the right child.
Page 7 of 12 — Job 4: Spending control
04 The job · Spending controlExpenditure + approvals
For owners, admins + approvers
Job to be done
Approve every kobo. No surprises at month-end.
Petty cash, vendor payments, salary advances, refunds — schools spend in ten
directions and rarely capture why. Fundtrak's Expenditure module turns "I'll pay
back later" into request → 4-digit PIN approval → pay, with receipts, beneficiary
memory, and auto-reminders. Self-approved refunds and petty-cash holes stop being
possible — not by policy, but by design.
Request → Approve → Pay
Admin raises; designated approver signs off via 4-digit PIN; money goes out via Embedly. Each step timestamped & attributed.
PIN-required threshold
Configurable per-company auto-approve threshold. Above it, a fresh PIN challenge fires — even for repeat approvers.
TOTP step-up
Large or sensitive transfers trigger a fresh authenticator-code challenge. Audit-grade money movement at the moment it leaves.
Beneficiary directory
Pay vendors by name, not by re-typing accounts. Live name-verification against the destination bank once; remembered forever.
Approval delegation
Bursar on leave? Delegate approval to another staff member for a date range. No more "Madam is out, payment can wait."
Smart-retry on failure new
If a vendor payout fails at the bank, the system checks Embedly's status, confirms no money moved, retries with a fresh reference. No double payments.
Reversal flow
Sent to the wrong vendor? One reversal request, approved + audited. Money returns to the right wallet, full chain visible.
Approval reminders
A job nudges pending approvers every weekday morning. Stale approvals don't quietly age — they fire WhatsApp/push reminders.
Separation of duties
Approval-group membership controls who approves what. The cashier can't approve their own refund. Enforced in code, not on a poster.
Self-approval shutdown
Every expenditure has a receipt, an approver, and a paper trail
— and the person who raised it can never approve it. When it's audit week, you
don't spend three days reconstructing March. The system reconstructed it for you
in real time.
Page 8 of 12 — Job 5: Two mobile apps
05 The job · Anywhere control + child safetyOwner app + Gate app
For proprietors + gate officers
Job to be done
Your school in your pocket. The gate in your hand.
Two native apps, two distinct purposes. The Owner app puts financial control on
the proprietor's phone — approve transfers from Lagos traffic, see today's health
score from a school visit. The Gate app turns every entry/exit into a logged,
parent-notified, fee-aware event. No parent app — parents pay from their own
bank; we match it.
Fundtrak Owner
For proprietors · iOS + Android
The CFO console for the school owner. Real-time financial health, live
approvals, balances across every wallet — in your pocket, biometric-protected.
The end of the owner's blind spot.
Live Financial Health — collection rate %, salary coverage months, health score badge
Approve from anywhere — pending transfers with badge count; approve/reject with PIN
Push notifications — instant ping when an approval is needed or a payment lands
Bank balances — swipeable cards for every wallet, live updates
NFC-first pickup verification. Each student carries an NFC tag — the officer
taps, the gate-app resolves identity, fee status, and dispatches the parent
SMS, all in under a second.
NFC tag scan — not QR. Tap-and-go check-in/check-out in <1 second
Instant fee status at the gate — Fully Paid / Partial / Unpaid + per-fee progress bars
Auto-SMS to parent — every scan dispatches a notification, confirmed on-screen
Works offline — queue locally, sync when network returns. Survives NEPA.
Late-arrival flag — backend-computed, surfaced on result card
Duplicate-scan detection — no double check-ins from a fumbled tap
WhatsApp/call deep-link — one-tap reach to the guardian
NFC tag lifecycle — assign, replace (with reason), deactivate in-app
Audio + haptic feedback — distinct per outcome; works in noisy gate areas
Liability shield
Nigerian proprietors have lived the horror of "the wrong person collected
my child" — it happens, people lose jobs, schools lose parents. The Gate
app is your legal shield: every exit timestamped, linked to a staff login, and an
SMS to the parent within seconds. No ambiguity. No "he said, she said."
Page 9 of 12 — Job 6: Visibility
06 The job · Visibility & auditReports + reconciliation
For owners + auditors
Job to be done
Know your numbers before the owner asks.
It's the 3rd of the month. A parent insists they paid two weeks ago. Auditor
wants the trial balance. Bank statement and your records are off by ₦9,000.
Fundtrak makes every one a one-minute lookup — not a three-day hunt. The owner's
blind spot closes.
Financial Health Card
Collection rate %, salary-coverage months, health score, auto-generated warnings. The single screen a proprietor reads each morning.
Live revenue dashboard
Session-scoped KPI cards + per-class charts. Clickable cards deep-link to filtered transaction lists. Refreshes on session change.
Six automated recon jobs
Balance, Settlement, Transaction (every 6h), Revenue, Weekly Audit, Provider Fee — six independent jobs cross-check the books automatically.
Every approval, reversal, balance change — who, when, why, from what IP. Cannot be edited or deleted. Audit-week prep takes one PDF.
WhatsApp daily & weekly digests
Owner gets a morning summary — yesterday's collections, today's expected, anything needing eyes. Weekly recap on Mondays.
Real-time SignalR feed
New payment → bursar's screen pings instantly. Approval needed → approver gets a badge. No "refresh and hope."
Six tenant roles
Admin · School Administrator · Bursar · Secretary · Inventory Manager · Gate Officer. Each role sees only what their job needs.
Stale + zombie monitors
Two extra jobs (every 5/10 min) catch transfers stuck mid-flow. Self-healing — staff don't chase ghosts at month-end.
The math behind it
Fundtrak runs six automated reconciliation jobs + two monitors,
surfaces every kobo of drift, and refuses to mark a payout "settled" until
Sterling/Embedly confirms the wallet actually moved. The reason owners trust
the numbers is they can be checked — automatically, every night.
Page 10 of 12 — Coming June · Capital, on tap
→ Coming June 2026 · Capital on tapRoadmap · Waitlist open
For owners — read carefully
The next thing Fundtrak does for you
Borrow against the term you've already collected.
Your fees flow through Fundtrak. We see what your school actually takes in
— every term, every class, every kobo. From June 2026, that
signal becomes the application form. Schools running on Fundtrak will be
able to draw up to 40% of their term's inflows, with the
decision and disbursement back in 48 hours. No bank visit.
No paper application. The data is already true.
Up to 40% of your term's inflows
Sized off real money that has already landed in your wallet — not paper projections, not last year's audited accounts. The bigger the term you collected, the bigger your line.
Decision & disbursement in 48 hours
Underwriting is fast because the data is already verified. We're not asking you to prove anything we can't already see in your inflows. The application is one button.
Repaid automatically — from next term's fees
The system takes a small slice off the top of incoming fees as parents pay. No "what if I can't pay this month" panic — the only way you don't repay is if your term doesn't happen.
For salaries, construction, the things that grow the school
Cover staff salaries during the slow August stretch. Finish the classroom block you've been quoting since 2022. ICT lab, hostel extension, the school bus. Spend it where it compounds.
The honest part
We're not a bank. We partner with one. They underwrite and
lend; Fundtrak supplies the live inflow signal that makes a fast decision
possible, and plumbs the auto-repayment from next term's fees. You qualify
because your school's money already runs through Fundtrak — that's the moat,
and it's the reason a normal-bank loan would take six weeks plus collateral,
and ours doesn't.
Get on the list · First decisions go out June 2026
Eligibility runs on your inflow history — so the sooner your school is live
on Fundtrak, the larger your line will be when applications open. Schools
already running with us are first in queue. Talk to the rep at the booth, or
have us call you back — the QR on the back cover signs you up to the
waitlist directly.
Every capability below is shipped and in production.
We audited the codebase line by line to write this brochure. If a feature is on
this page, it works today. If something you expected is missing, it's listed
honestly in the box at the bottom — not buried.
Fees & Collections 12
AI customer matching (GPT-4o-mini)
Vector candidate search
Sender-history scoring
Auto-link via reference code
Search by session ID
Bracket-aware fees per class
Term + year promotion tags
Voucher system + types
Customer wallet (overpayments)
Per-student vouchers
QR-code receipt upload
Bank-grade receipt PDF
Payroll & PAYE 14
NTA-2025 PAYE (6 bands)
Pension 8% toggle
NHF 2.5% toggle
NHIS 5% toggle
Rent relief (capped ₦500k)
Employee TIN field
Split-period proration
Mid-month hires + raises
Salary structure history
Salary advances + instalments
Carry-forward deductions
Resume from partial run
Run duplication (clone last month)
Payslip short-link (no-login)
Bank & Settlement 10
Daily auto-settlement
Two-destination split
Smart-retry on burned ref (-MR)
Stale-transfer monitor
Zombie-transfer monitor
Balance recon (daily 00:01)
Settlement recon (daily 05:30)
Compliance bank verify
Bank name-of-record check
Sterling Bank rails (Embedly)
Inventory, POS & Canteen 11
Variant-aware products
SKU + custom attributes
Bundles (MadeToOrder)
Bundles (ReadyMade)
Bundle disclosure on receipt
Live stock ledger
Stock adjustment with reason
Walk-in vs linked sales
Student wallet + PIN
Tuck-shop module
CSV bulk import
Expenditure & Approvals 10
Request → Approve → Pay
4-digit PIN authorisation
Per-company auto-approve threshold
TOTP step-up (large transfers)
Beneficiary directory
Approval delegation
Approval reminders (weekday job)
Smart-retry on payout failure
Reversal flow
Service add-ons (recurring)
Reports & Audit 19
Financial Health Card (live)
Live revenue dashboard
16 built-in PDF templates
Payslip
Debtors list
Settlement report
Bank payment report
Payroll summary
YtD + variance reports
Deduction summary
Transaction statement
Fee revenue report
Reconciliation report
Voucher slip
Order receipt + Product Sale
Compact + Payment receipts
Append-only audit log
Approval-task activity log
Excel export on key lists
Comms & Automation 12
WhatsApp Interactive Flow templates
WhatsApp Payment Guide
WhatsApp OTP login
WhatsApp chatbot (inbound)
SMS via 3 providers
Push notifications (Expo)
SignalR real-time hubs
Daily owner digest
Weekly owner digest
Approval reminders
Unreconciled-transaction reminders
Survey distribution
Roles, Security & Mobile 14
6 tenant roles
Per-user custom permissions
Permission delta model
Approval-group membership
Encrypted account numbers
4-digit transaction PIN
TOTP step-up
Trusted-device management
Hardware-keypair biometric login
Login attempt tracking
Owner mobile app (iOS + Android)
Gate mobile app (NFC-first)
Multi-school switcher
Company invitation system
What we DON'T have (yet)
No parent-facing app — parents pay from their own bank, we match it; we don't ask them to learn another app. No proactive stock-out alerts — the POS refuses out-of-stock sales cleanly, but doesn't pre-warn you yet. No facial recognition or GPS at the gate — NFC + SMS is the model. No backoffice access for group proprietors — group owners use the in-app multi-school switcher. We list these honestly so you don't discover surprises after signing.
Page 12 of 12 — Back · Talk to us
An honest closing line
We're not the cheapest. We're the one that stops the bleeding.
Cheaper school software exists. None of it shuts the eight fraud paths that
quietly drain Nigerian schools — phantom accounts, self-approved refunds, ghost
teachers, the canteen skim. Most schools using us recover the subscription cost
in the first term through leaks that stopped the day we went live.
30 min
A real walkthrough
Your real bursar's questions, your numbers, on a screen — not a generic demo.
Free
Migration from your old system
We move your students, fees, and payroll history. You don't lift a finger.
Term 1
Most schools recover the cost
Through fees auto-matched and leaks that stopped — not tricks.
"Our debtor list went from 47 to 3 in one term. The bursar slept on Tuesday for the first time in years."
— Primary-school proprietor, Lagos · Anonymised at customer's request
Built forSchools of every size · single classroom to multi-campus group
OnboardingDays, not weeks · free data migration from your old system
Built byEngineers in Lagos who've sat through more bursar handovers than we'd like to admit.
If your school has already lost money to one of these patterns, you're not alone — and we'll never say so publicly.
We've quietly onboarded schools the week after an incident. No audit demands. No
recriminations. The point isn't to find yesterday's leak. It's to stop tomorrow's.
No public case studies. Never will be.
Book a 30-minute walkthrough
One conversation. Your bursar's questions. Your numbers.
After the call: a setup plan you can run in days, whether you sign or not. No pressure, no obligation.
